By / 15th April, 2016 / Travel / 7 Comments

Everyone loves getting away, seeing new places, and having adventures. Though it can be fun to travel alone or as a couple, group travel offers its own unique experience, as well as several advantages.

Group discounts and cost sharing translate to spending less on your trip, while still enjoying everything the destination has to offer. Not to mention, in many places travel is safer in a group — and you can’t beat the company.

As with any vacation, some prep is necessary to ensure minimal issues and maximum enjoyment. Read on for seven tips to streamline your next group travel experience.

#1 – Choose the Right Peoplepicnic

The people you travel with can create a pleasant, adventurous experience — or thoroughly ruin your trip. Here’s how to determine the right travel companions:

  • Choose people you share common interests with. It can be challenging to travel with people who don’t share the same interests. Individuality is fine (and inevitable), but you don’t want to spend the entire time arguing about what to do and where to go.
  • Choose flexible, low-maintenance companions. Picky people and naysayers can ruin the best-planned excursion.
  • Discuss budget, destination, and accommodations. Determine similarities and differences and resolve any issues before you go.
  • If necessary, take a short overnight trip to determine compatibility. Doing so is especially important if you have any doubts about how well a person will fit into the group.

Sometimes your favorite friends are not good travel companions. If they are determined to be part of your group, be honest about your concerns. Once they know not only your expectations but also those of the group, they may be willing to adjust their behavior.

#2 – Define the Objectives of Your Trip

Make sure everyone agrees on the purpose of the trip: adventure, rest and relaxation, socializing, etc. Your budget, choice of accommodations, and itinerary are all directly influenced by your trip objective. Additionally, whether you need to have a set schedule or simply want to take it one day at a time is also influenced by the trip’s purpose.

If the group members wish to do so, divide the trip into two or more parts, each with a differing purpose. For example, an island adventure may include a few days of rest and relaxation, a day of exploring, and a day of snorkeling lessons.

#3 – Specify the “Must Dos”

Rafting Trip

Before you leave, get together with your travel companions to discuss the must-dos and must-sees for the trip. Make a list of activities that are important to the entire group, and schedule in advance (if needed). Map out your itinerary with the key group activities – a special dinner out, a trip to a local attraction, etc.

Don’t forget to include alternatives in case you encounter inclement weather or other plan-changing factors.

#4 – Set a Budget for Group Members

Disagreements about money and how to spend it can ruin any vacation. Make sure everyone you are traveling with has sufficient funds.

Decide if you are booking luxury accommodations or staying in a hostel. Also, make sure everyone has enough for food and incidentals. If you create a spreadsheet showing anticipated expenses by day and/or activity and share it with the group, not only will each individual be part of the planning but you can also reduce unexpected expenses.

Some groups find it beneficial to collect monies for shared expenses — reservations, entrance fees, etc. — before taking the trip, and purchasing tickets in advance to take advantage of group rates.

#5 – Plan for Unscheduled/Free Time


No matter how well your group gets along, you won’t want to be together every moment of the trip. To accommodate everyone’s unique desires, make sure there’s sufficient time for individuals or smaller groups to explore on their own.

Provide an activity schedule/calendar well ahead of departure to all group members so they can coordinate their individual plans.

#6 – Keep Everyone Comfortable

Make sure every group member has a passport (if necessary), any required medical shots, necessary clothing, and other essentials. You may wish to provide a checklist of recommended clothes and supplies.

Accommodations should provide a good night’s rest so everyone has the energy to participate in each day’s plans. Should group members begin to wear out, don’t hesitate to take a break or even nap if needed.

If group members get hungry or tired, disagreements and pettiness can be the result. Be sure to eat meals at reasonable times and have snacks on hand. Don’t forget to drink plenty of water to stay hydrated; take bottled water along if necessary.

#7 – Communicate


To guarantee success for your group travel excursion, good communication is essential. The following tips will help you communicate plans and avoid problems.

  • Talk often and honestly.
  • Encourage group members to share any concerns they have before you depart.
  • Appoint a “trip coordinator.” This person should inform all group members about expenses, places you are visiting, accommodations, etc.
  • Consider creating a Facebook page for comments and plan confirmations. Post pictures of places you plan to visit, group members, and accommodations.
  • Additionally, use the group Facebook page as a “shared diary” during your trip to record your adventures and show friends and family the highlights.

You may be traveling with a group for business or pleasure. Your group may consist of friends you have known forever, a collection of interesting acquaintances, or extended family members. Whatever the purpose of your trip or the composition of the group, these seven tips for group travel will help guarantee success.

Go make memories together!


  • Tom Smith May 25, 2016 at 7:24 am

    Hey buddy, its a complete package and these images are encouraging me to take a leave and go out for such wonderful vacation. In really, me and my friends are planning to go out for a vacation at such beautiful place where we can have a lots of fun.

    Thanks for this blogs 🙂

    Tom Smith


  • Kenneth Gladman June 21, 2016 at 7:13 pm

    I like that you mentioned setting a budget. I think one of the most expensive parts of the trip is going to be your housing. I know when we vacationed with our family friends we rented a vacation home and we loved it. That is always an option to stay within your budget and give you some options to spend elsewhere.


    • Cascara Vacations June 30, 2016 at 11:45 pm

      Hi Kenneth,

      We’re so glad you enjoyed your vacation rental experience; and who doesn’t love some spending flexibility, especially on a vacation!


  • emily bennette June 30, 2016 at 1:56 am

    I like what you said about setting a budget for the group members. That does seem like a smart thing to be aware of if you want to make sure you get a place everyone can afford. My family wants to get a summer home for our family reunion. It would be smart for my family to set a budget before we start looking.


    • Cascara Vacations June 30, 2016 at 11:42 pm

      Hi Emily,

      We couldn’t agree more. Setting a budget takes a lot of stress out of the equation so everyone can focus on the fun!


  • Rosie Gaudet October 13, 2016 at 5:59 pm

    Planning for free time is always a great idea when vacationing. That way you can take time to relax and de-stress. Vacations are supposed to be fun, so you should make sure you aren’t going, going, going the whole time!


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